BROKERMINT E-Signature System (BESS)

Terms and conditions

Being able to digitally sign important documents is quickly becoming both agents’ and clients’ preferred method for handling all contracts and disclosures. From contracts to state forms, Brokermint makes digital document management and e-signatures convenient and accessible. Digitally sign and secure forms to help speed up an ordinarily time-consuming and frustrating process, helping you to close more contracts quickly and efficiently.

Here are the important statements and disclosures about BESS:

Sign documents electronically – Digital signatures are secure, time-stamped, private and can be organized easily and tied to a contract, transaction, agent profile and more. 

We provide an audit trail as an attachment to the contract in order to show, when signatured were affixed and use an universally unique identifier (UUID) for this purpose.

After the contract is signed, BESS technology prevents the contract to be tampered with.

Legality of E-Signatures

BESS relies on and complies with complies with the requirements of the U.S. Electronic Signature in Global and National Commerce Act of 2000 (ESIGN), the Uniform Electronic Transactions Act (UETA), and Regulation (EU) No 910/2014 of the European Parliament and of the Council of 23 July 2014 on electronic identification and trust services for electronic transactions in the internal market and repealing Directive 1999/93/EC.

Record Retention Requirements 

Our record retention will be satisfied, as allowed by both ESIGN and UETA, through the use of Electronic Records, where the information will be securely stored, archived, indexed electronically and accessible to all persons who are entitled by law to access such records on a timely basis. 

The records are protected with SSL encryption, as we use Amazon web services to encrypt all data to make sure it’s safe and secure. 

Electronic Delivery – Special Consumer Disclosures

As allowed by both ESIGN and UETA, special consumer disclosures (“Disclosures”) may be provided solely electronically, provided that the reasonably demonstrate the ability to open an electronic record in the way that the Disclosure will be sent electronically and received, before the Consumer signs the acknowledgement of such Disclosure.

The Disclosures may include, without limitation, disclosures and notices under the Federal Home Mortgage Disclosure Act and Regulation C, the Federal Equal Credit Opportunity Act and Regulation B, the Federal Truth-in-Lending Act and Regulation Z , the IRS Code, the Federal Homeowners Protection Act of 1998, the Federal Real Estate Settlement Procedures Act of 1974 and Regulation X, the Federal Fair Credit Reporting Act, the National Flood Insurance Act of 1968, the Federal Flood Disaster Protection Act of 1973, the Federal Fair Housing Act, the Federal Electronic Fund Transfer Act and Regulation E, the Federal Home Ownership and Equity Protection Act of 1994, the Federal USA PATRIOT Act of 2001 and Title V of the Federal Gramm-Leach-Bliley Act, together with all rules and regulations that implement the same, as well as all other disclosures that are required by applicable federal, state and local laws, rules, regulations and ordinances during the mortgage loan origination process, real estate transfer, lese of a property, etc, such as natural hazard disclosure statement, earthquake disclosure, mandatory and contractual HOA disclosures. 

If you prefer NOT to provide your consent electronically, then DECLINE to sign the document and liaise with the initiator of the BESS signature process as necessary, and find an alternative arrangement, such as sending you the document in paper version.

Technical Requirements

In order to sign a contract or a disclosure, you need (1) an internet connection, (2) a mainstream browser (such as Chrome, Mozilla Firefox, Microsoft Internet Explorer, Microsoft Edge, Safari, Opera, Android (Lollipop), Java JRE 8, .NET), (3) Adobe Acrobat Reader ® or similar software, (4) an email address, (5) a personal computer or smartphone.